Assistant to Gate Keeper
Keep all classes moving through the gate as quickly and as safely as possible;
Calls Exhibitors/Competitors for pre-check in at the gate (They should be at the gate one class prior to the class they have entered) off the class lists;
Assist Exhibitors/Competitors to assure they are properly tacked and attired for event;
Guides participant’s entry into their classes;
Keeps gate closed at appropriate times and assures area is clear of any hazards;
Ring Steward (Show, must be 16 yrs of age)
Works in the arena with the Judge to guide Exhibitors/Competitors in the class;
Assists Judge with communication to Announcer;
Holds Judges’ cards for Judge, if needed, and gives cards to appropriate person for keeping;
Guides RUNNERS to make sure they are ready to set up equipment as quickly as possible;
Set Up/Tear Down of Trail
Will assist in the set up and tear down of the trail course;
Available to fix any obstacle that may have been moved or misplaced;
Assist the Ground Crew Manager and Judge;
Set Up/Tear Down of Patterns (Show & Gymkhana)
Will assist in the set up and tear down of any course scheduled;
Run into arena to fix any obstacle that may have been moved, knocked down or misplaced;
Assist the Ground Crew Manager and Judge;
Runner(s), Office or Where Needed
Assists with set-up and tear down of equipment needed for classes;
Assists in any position to allow bathroom breaks, lunch breaks or just relief for event volunteers;
Runs add/delete from Registration booth to gate, if needed;
Helps through out the day, intermittently;
Manure and trash clean up in and around arena area;
Gymkhana/Show Secretary - Position Filled
Records and balances all monies collected from entries, raffle tickets, plaque orders, event fees, memberships and any other purchases during event;
Records all transactions on a balance sheet for the event;
Makes sure to have all monies DOUBLE COUNTED prior to any money leaving the premises from the event;
Hands over all monies to the Supervisor Event Secretary or Treasurer or other appointed officer for deposit;
Show/Gymkhana Entries, 2 Positions - Filled
Takes all pre entries via mail and email;
Organizes these entries on Class Sheets for event;
Takes all post entries at event;
Collects all forms
Desk Registration Assistant(s)- Filled
Assist Event Secretary with post entries at the event;
Assist Event Secretary with runners;
Making sure add/delete of classes is on both Announcer and Gate Day Sheets;
If needed, assists with DOUBLE COUNTING monies at event;
Plates - Volunteer Filled
After announcement of placing, gathers, organizes and hands out plates to Exhibitors/Competitors;